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College of Arts & Sciences

Policies on Promotion of Group II Faculty

College of Arts & Sciences


The College of Arts & Sciences at Ohio University expects its Group II faculty to contribute to its mission of fostering the intellectual growth of students through effective teaching, student advising, and participation in relevant administrative service. In evaluating Group II faculty for promotion, the college expects demonstrable achievement in teaching and student learning.

The relevant guidelines governing the promotion assessment of Group I faculty will be applied to Group II faculty. Thus, the normative criteria covering Group II teaching directly mirror those of the teaching criteria for Group I faculty (sections B.1. and C.1. of CAS Normative Minimal Criteria for Promotion). Departments may set their own specific criteria for promotion and assessment. Professional service and shared governance expectations may also be evaluated depending upon the specific job duties outlined in the letter of appointment (i.e., 80:0:20 vs. 100:0:0; cf. Faculty Handbook II.C.3.b).


The deadlines for tasks associated with promotion of Group II faculty will be the same as the deadlines published annually for the promotion and tenure of Group I faculty.

Advisory Committee

The dean’s office will assemble an advisory committee each year to evaluate all Group-II faculty coming forward for promotion. The assembly of this committee will consist of six faculty, with a mixture from the humanities and social sciences, and natural and mathematical sciences, with an attempt to balance rank and gender. Membership will consist of at least two Group II faculty. Members will serve a term of three years. Members must abstain from participating and voting when hearing a case from their own department. Votes will be by secret ballot. The committee may choose to take a straw vote before taking a final vote. The results of the committee’s deliberation will be reported to the Dean, who will make the final determination.

Preparing the Dossier

The construction of the dossier will parallel that submitted by Group I faculty seeking promotion and tenure (see CAS Guidelines for Dossier Preparation), but with an emphasis on teaching and several modifications (see below).

The candidate is responsible for preparing and arranging sections I-VIII of the dossier, as detailed in the document “Format for the Group II Faculty Promotion Dossier, College of Arts & Sciences.” The department chair should normally prepare sections IX-XI. Two to three evaluative letters should be provided with each dossier. At least two internal letters must be provided and at least one referee should be another Group-II faculty member at the appropriate rank (from within the College of Arts & Sciences) who is familiar with our normative expectations and practices. One additional letter may be solicited from outside the university, depending upon departmental guidelines (there is currently no specific policy requiring this and solicitations by department chairs should clearly indicate criteria on which to focus). See additional information in Section 2. 4. iv. (Peer Evaluation Letters).

All sections should be available to the Departmental Promotion and Tenure Committee. All participants in the process should have access to college policies concerning: Initial Hire; Normative Minimal Criteria for Promotion; Promotion and Tenure Advisory Committees; and Special Cases for Promotion.

The department chair will check all dossiers to confirm that all format and guidelines criteria are met and will ensure that the dossier is submitted on time. The chair will sign the dossier, attesting to its completeness. The final dossier must be submitted to the dean’s office no later than the first day of spring semester.

Departmental Processes

Following the Faculty Handbook, all awards of promotion in rank must originate in a positive recommendation by the appropriate department committee. Construction of this committee shall be at the discretion of the department (i.e., may include a diversity of ranks, Group I & II, etc.). Department chairs may participate in discussions but normally should not vote.

Grievance Procedures

Should a candidate not be recommended for promotion, they are entitled to an appeal. All sections of the Faculty Handbook apply (II.F.). Appeals should be initiated at the level at which the decision was made (i.e., department/school, dean, provost). Deadlines for this process are specified in section II.F.2.d of the Faculty Handbook.


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