Student Survival Manual
A primary goal of the Ohio University Heritage College of Osteopathic Medicine is to promote the development and maintenance of high standards of academic behavior and professionalism. To facilitate this, an Honor Code has been established as an intrinsic part of medical education. The main purposes of the Honor Code are to:
- Foster ethical and professional standards of conduct in all academic endeavors.
- Instill the habit of honesty and professional accountability.
- Ensure due process for any suspected Honor Code violation.
The Honor Code
As a member of the medical profession, I will maintain the highest standards of academic and personal behavior. As a medical student I will not cheat or plagiarize or tolerate that behavior in others.
To demonstrate a commitment to the principles inherent in the Honor Code, the student will:
1. Assume all graded activities are individual effort unless otherwise stated.
2. Sign an Honor Code statement found on the answer sheet or test booklet accompanying appropriate assessments, if they have observed no violation of the Honor Code.
To demonstrate confidence in the honor and professionalism of Heritage College students, the faculty will:
1. Provide a testing environment that promotes student performance and supports the honor code.
2. Clearly define when an exception to the individual effort is permitted.
A. Academic Misconduct
Ohio University defines academic misconduct as any behavior that compromises academic integrity or violates the academic standards of the University. Academic misconduct includes, but is not limited to, the following examples:
Cheating: any attempt by a student to answer questions on a test, quiz, or assignment by means other than his or her knowledge (unless otherwise stated, all graded activities are assumed to be an individual effort).
1. Using a textbook or other material not authorized for use during an examination.
2. Attempting to observe the work of another student or allowing other students to observe your work.
3. Using specially prepared and unauthorized materials during a test--notes, formula lists, notes written on clothing, etc.
4. Requesting assistance from another person in a manner prohibited by the instructor.
5. Changing material on a graded exam and then requesting a re-grading of the exam.
6. Acquiring or providing unauthorized knowledge of an examination or any part of an examination.
7. Reporting fabricated information.
Plagiarism: the presentation of the ideas or the writing of someone else as one’s own.
1. Reproducing another person’s work, whether published or unpublished.
2. Submitting as your own any academic exercise prepared totally or in part by another.
3. Allowing another person to copy, alter, or revise substantially your work and submitting it as your own.
4. Using another’s written ideas or words without properly acknowledging the source.
Tolerations: failure to report a suspected violation of the Honor Code.
1. Not reporting ones own violation of the Honor Code.
2. Not reporting a suspected Honor Code violation
3. Covering up a suspected Honor Code violation.
B. Violation of Exam Procedures:
Violations of Heritage College examination procedures. (see Appendix B )
THE HONOR CODE PROCESS
(see Appendix A for Honor Code Process Flow Chart)
Suspected Honor Code Violation
One of the two following situations occurs:
- A member of the Heritage College Community witnesses a suspected Honor Code violation.
- A student submits an unsigned Honor Code statement.
- During the first two years of medical school, students are expected to adhere to Heritage College Exam Procedures (see Appendix B for the list of the Exam Procedures). During the clinical years, students are expected to follow the exam procedures as specified by his/her Clinical Campus Site.
- The following statement shall be signed at the end of each written exam, “I know of no violation of the Honor Code during this activity.”
- An unsigned Honor Code statement will be interpreted by the College as intent to report a suspected violation of the Honor Code. False signing of the Honor Code constitutes a violation of the Honor Code.
- The Exam Monitor will check for Honor Code signatures and request signatures if forgotten.
- An absence of signature will be forwarded to the Senior Director of Student Affairs who will forward the suspected violation to the Instructor of Record/Clinical Campus Assistant Dean to start an investigation.
- The Instructor of Record/Clinical Campus Assistant Dean will: will contact the student in question and the student making the honor code violation accusation to discuss the situation.
- The IoR/Clinical Campus Assistant Dean will determine whether the violation is an exam procedure or whether it falls under the category of academic misconduct and report that information back to the SDSA.
- a. If the outcome is determined to be an exam procedures violation, it will be referred to the Honor Code Adjudication Committee. This Committee is made up of three students appointed through the Student Government Association. The Honor Code Adjudication Committee meets with the student(s) in question with the SDSA serving as the facilitator. A priority in the process is to protect the confidentiality and integrity of the students involved. After meeting with the suspected student, the Honor Code Adjudication Committee will make a sanctions recommendation to the Interim Academic Dean, Athens. The Interim Academic Dean, Athens will determine whether to accept the recommendation of the Honor Code Adjudication Committee as written, or modify it and let the SDSA know the decision, so that it can be communicated to the student.
- b. If the outcome is determined to be academic misconduct, the Interim Academic Dean, Athens will make a recommendation which may include referral to Committee on Student Progress (CSP), referral to the Professional Standards Subcommittee, referral to the Office of Community Standards and Student Responsibility, referral to law enforcement, etc.
Other Academic Activities
- Any person who suspects any violation of the Honor Code will promptly report it in writing to the Senior Director of Student Affairs.
- The Senior Director of Student Affairs will forward the suspected violation the Instructor of Record/Clinical Campus Assistant Dean.
- The Instructor of Record/Clinical Campus Assistant Dean will: 1. report grading decisions regarding cheating and plagiarism to the CSP. 2. refer exam procedure violations to the Honor Code Adjudication Group.
Step 2: Instructor of Record/Clinical Campus Assistant Dean
The Instructor of Record/Clinical Campus Assistant Dean has final authority for grading in situations involving Honor Code Violations. . In cases where faculty directly witness Cheating or Plagiarism they may take action as specified in the OU Faculty Handbook At any time during this step, the Instructor of Record/Clinical Campus Assistant Dean may consult with the Interim Academic Dean, Athens, the Associate Dean, Curriculum, the CPC Curriculum Director, or the Senior Director of Student Affairs. The Instructor of Record/Clinical Campus Assistant Dean, will, via the Senior Director of Student Affairs, refer exam procedure violations to the Honor Code Adjudication Committee.
Honor Code Adjudication Committee
(see Appendix C for the Honor Code Adjudication Committee Selection Process)
The Honor Code Adjudication Committee is composed of at least three student representatives. The Senior Director of Student Affairs serves as their facilitator. If there is a suspected exam procedure violation, the Honor Code Adjudication Committee and the member of the Heritage College community who reported the violation will document the issue (noting the student(s) involved and state in detail the place, date, time, circumstances and other pertinent facts). If necessary, the Honor Code Adjudication Committee will meet with the student suspected of violating the Honor Code for the purpose of clarification and documentation. A priority in this process is to protect the confidentiality and integrity of the students. Every effort will be made to complete the investigation in a timely manner within the constraints of protecting the rights of all parties involved. A date for a meeting with the student referred for a suspected Honor Code violation and the Honor Code Adjudication Committee will be set promptly, or as otherwise arranged by the Senior Director of Student Affairs. The Honor Code Adjudication Committee will make a recommendation on sanctions to the
Interim Academic Dean, Athens.
Honor Code Appendix C
Honor Code Adjudication Committee Selection Process
Selection of the student representatives for the Honor Code Adjudication Group is as follows:
- Four members from each class will be selected through the process that Student Government utilizes to place student representatives on college committees.
- Term of Service: Each Honor Code representative shall serve as long as he/she continues to be a student in good standing in the medical college.
- Replacement of Members: If there is a vacancy in the Honor Code representative position, it will be replaced through the same process used by Student Government.
- This pool of students will then be utilized so that there are at least three students in attendance at each meeting of the Honor Code Adjudication Committee.
For more information, please contact the Associate Dean, Curriculum.